Know your costs
before they cost you.
Spend analytics, ordering, inventory, POS integration, and accounting, one dashboard for independent cafes.
Three spreadsheets, five text threads, and a prayer
Running a cafe is hard enough. Your tools shouldn't make it harder.
Ordering via text
You're texting roasters, losing track of what you ordered, and hoping someone remembers to reorder before Saturday.
Blind on spend
Invoices scattered across email, Venmo, and that folder you forgot about. No idea if you're spending more this quarter.
Surprise stockouts
You find out you're out of your best blend when a customer asks for it. Not when you could've done something about it.
Everything your cafe runs on
One back-of-house system instead of a POS export, a shared spreadsheet, a text thread, and a shoebox of invoices.
Your Square POS talks to your inventory
Connect Square, auto-sync your catalog, and every sale auto-decrements ingredients via recipes. See revenue, top sellers, and hourly sales patterns, all without lifting a finger.
Know before you're out
Par level alerts, recipe-based auto-decrement, stock history audit trail, multi-location tracking. Your customers never have to hear "we're out of that."
Order in 30 seconds, not 30 texts
Clone your last order, adjust quantities, send. Your vendor gets a professional branded email, not a text message. One-click reorder means you're faster than "hey can I get the usual."
See where every dollar goes
Revenue from Square, supplier spend, labor costs, estimated margins. Payment method breakdown, tips, discounts, tax. Everything in one place.
QuickBooks, handled
Confirmed orders push as bills. Chart of accounts synced. No double entry.
Multi-location
One shop or four, one dashboard. Owners see everything, managers see their location.
Runs from Claude
Connect over MCP and ask Claude what's below par or to place the reorder.
Team and roles
Invite staff, scope them to a location, and set permissions per role.
CSV import
Bring vendors, blends, and order history over from whatever you use now.
Par alerts
A daily digest of what is running low, before it becomes a stockout.
Recipes and yields
Define what a latte costs you in grams and milliliters, then track it.
Recurring orders
Standing weekly orders that submit themselves on the schedule you set.
Let's get you set up.
Reach out and we'll find the right fit for your cafe.
Pro
Everything you need to run your cafe, from day one.
Tailored to your cafe. Reach out and we'll get you set up.
- Unlimited locations & vendors
- Square POS integration
- QuickBooks sync
- Inventory with par alerts & recipes
- Insights dashboard
- Claude connector (MCP)
- CSV import
- Team management
Built by cafe people,
for cafe people.
We've been behind the counter. We know the chaos. SteepDesk is the tool we wished existed: simple, fast, and designed for how cafes actually work.
Questions? info@steepdesk.com